"Elearning does not need to be introduced, it needs be identified. Elearning is not confined only to online courses or learning applications, it is everywhere."

Sunday, October 21, 2018

MS-excel features

An instructional designer plays a pivotal role in any elearning project.  He wears different hats and juggles multiple tasks in the complete project life cycle. Structuring the training content and writing instructions for design, animation, and effects are not the only jobs an ID does; his role demands a lot more than these. Right from coordinating with clients to delivering the final course, an ID owns end-to-end responsibility of everything that comes his way. Before we begin, let's take a glimpse of tasks an ID performs:
roles of instructional designer

Without further ado, let's delve to find out how the following excel tips can make an instructional designer's job easier.

1. Analysis and course planning

Analysis is the first and foremost step of the course building process. Before you come up with any training plan, it is important to have a vivid information about your learners. It not only helps in the course planning, but also, if thoroughly done, it certainly enables you to meet the training objective. After being aware of the significance of analysis, the question appears- how can it be performed adequately and in an organized manner? 
MS-excel is the answer, or it is better to say that MS-Excel is the solution. 
The tool contains efficient statistical mechanism to organize and further analyze the data. The sort function(for small data base) and pivot table(for relatively big data base) can be used to categorize or group your data. You can use charts and tables for the pictorial representation of the data. The other very new feature of excel is People graph, which gives you infographical representation of the data you enter. 
All learners are not same; everybody has different learning approach, pace, and retention power. You can not achieve desirable results by offering same learning solution to all your learners. The training should be personalized as per the learner's need, medium of learning, age group, performance in the past, and among others. The aforementioned features of MS-excel can be used to keep the record of your learners, categorize them as per their training needs, and learning capabilities. 

2. Project planning and tracking

It is always recommended to document and track the project's status, client communications, feedback, and any changes to ensure the progress of the project as per the plan that was devised at the initial phase. 
Number of team members involved in the project, their availability, backup resources, anticipated risks, tasks and sub-tasks, start-date and end-date of the tasks, time required, and so on are the components that can be considered during the project planning. Planning in the beginning helps in  regulating all the project activities, whereas tracking and analyzing the progress enables you to anticipate risks. 
MS-excel offers templates like Gantt project plannerproject tracker, and milestone charting roadmap. These are ready-to-use comprehensive templates that can easily be utilized for the elearning projects. These templates not only help you in maintaining the efficiency of your resources but also enable you to understand the shortcomings and further optimize your process. 

3. Knowledge management system

This feature or template of MS Excel may be or may not be applicable for instructional designers. But, it is one of the sought-after  solutions  for elearning and IT organizations. 

These components in above image constitute the foundation of the knowledge Management (KM) of any organization. KM system template in MS-excel lets you track the performance, activities, requirements, and progress of all the three components. 

Go-through these features and templates and do share your reviews in  the comment section.

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